Copyright 2017 © Co Louth Agricultural Show (Dundalk Show Society) - Charity Number: 5627 Contact Us
You will also be required to send a cheque and insurance details to the address provided in order to book your trade stand. Form can be downloaded here for postal entry.
Closing date for receipt of Application Forms is strictly Wednesday 31th May 2017. Applications received after this date will be subject to a €20 surcharge.
Sandra Byrne 087 9694087 Alan Murphy 086 8171700 Georgina Whyte 087 8163929
There will be a number of spaces available to business concerns that wish to advertise or sell their products to the large number of people who come to this annual show.
If you are interested in applying for a Trade Stand, please download the form below:
Terms & Conditions
*APPLICATION / ACCEPTANCE: The application form must be fully completed and the Exhibitor must agree
to accept the relevant terms and conditions. In the event your application is not successful your payment
will be returned, but refunds for any other reason will not be considered.
Submission of application does not ensure allocation of trade space.
Show management shall have absolute discretion as to the acceptance and position of any Application.
Show management reserves the right in its absolute discretion to reject an application for exhibition space,
to reduce trade stand allocation, withdraw permission or close down an exhibition stand.
The exhibitor accepts that in applying for a stand allocation, he/she is doing so, without any statement or
representation made by the Show Society and accepts that the Society will not be responsible for any loss
of profits, consequential loss or any loss whatsoever arising by reason of their participation at the show.
Exhibitors must obey all the rules of the Show Society and obey any instruction from authorised personnel,
before, during and after the show. Any disputes arising out of the conditions laid out by the Show Society,
between exhibitors or between the Show Society and exhibitors, shall be resolved at the absolute
discretion of the Show Society.
*TRADING AND SELLING OF GOODS: The Show will not entertain the trading of goods and services that
have not been declared on the official Trade Stand applications. Trading and selling of goods which may
cause harm/issues is strictly forbidden, e.g. pellet guns, knives, balloons, water pistols, aerosols, clothes
etc. Trading / Selling should only take place from the allocated trade stand area. Failure to abide by these
Terms & Conditions will result in the goods being seized / impounded and the trader in question will be
required to leave the show grounds. The Show Society will not entertain any claim for refund/rebate of
entry fees or associated costs should this situation arise.
*ENTRY OF STAND EQUIPMENT
Access available from Friday 10th June at 9am. All heavy equipment must be on exhibition stands by
6.00pm, Friday 10th June. Items that can be transported by car or van must be in place by 11.00pm,
Sunday 11th June. (No late entries - No exceptions)
*SITE / STAND SPACE: Whilst every effort will be made to accommodate exhibitor space requirements,
final allocation and location of exhibition space will be at the discretion of the Show Management. The
Exhibitor shall report to the trade stand supervisor on arrival to be shown the precise location of the Stand
Space. No cars, trucks or vans must be parked in the exhibition area during the show, unless it is within
their stand area. Vehicles must be parked in the exhibitor's car park, which is adjacent to the trade stands
area. The Exhibitor shall ensure that all marquees, ropes, signs and other equipment are kept within the
Stand Space at all times. The Exhibitor shall ensure that no damage is caused to the Site, within the Stand
Space. After the Show, all litter must be cleared from the stand and disposed of off-site. The Exhibitor shall
ensure that its Stand Space is tidy at all times and be responsible for proper disposal of any litter.
*CHANGES OR CANCELLATION: The Show management reserves the right, at its reasonable discretion
(which shall include reference to weather forecasts and ground conditions) to postpone or cancel the
Show, make amendments to the parameters of the site or the stand space and / or amend the planned
times as set out above. The Show will not be responsible to any exhibitor or person for loss of profit or any
consequential loss arising out of the cancellation of the event. The Show shall not be liable for any failure
to perform its obligations pursuant to these terms as a result of flooding, fire, lightning, explosion, drought,
ground conditions, act of God, act of terrorism, war, rebellion, sabotage, strike, disease or any other event
outside reasonable control of the Show management.
*FUNDRAISING, COLLECTIONS, ETC: The Exhibitor shall not hold raffles or collections for contributions to
its funds without the prior written consent of the Show management and in accordance with all applicable
laws and regulations. Only one official charity is permitted to fundraise each year at the Show.
*REGULATION AND HEALTH & SAFETY: The Exhibitor shall comply with all current regulation, including
Safety, Health and Welfare Act and the guidance issued by the Health and Safety Authority in relation to it.
The Exhibitor shall comply with all directions of the site Safety Officer.
*INSURANCE: Public Liability - All exhibitors must have insurance policies in respect of public liability. A
letter from their Insurance company confirming their Public liability cover and indemnities must be
provided. The exhibitor must ensure that confirmation of their current insurance policy accompanies their
Trade Stand application. Under no circumstances will any exhibitor be admitted to the show grounds
without production of this evidence of their insurance (letter from Insurance company). The confirmation
letter must be specifically extended to indemnify the Show Society, its agents and operatives including ISA
and the landowner, against any claim for losses, damages or injuries whatsoever that may arise for the
duration of Show on 12th June 2016. The insurance policy must cover any loss or damage to the property
of the Exhibitor, its employees, directors, agents, sub-contractors or other authorised persons in or around
the site or visitors to the stand space.
*LOSS AND DAMAGE: The Show will not be responsible for any loss or damage arising from any source
whatsoever. Each exhibitor should have adequate insurance cover in respect of such damage or loss.
*BREACH: Any breach of these terms by the Exhibitor shall, without prejudice to any other remedy
available, entitle the Show management to cancel the agreement with the Exhibitor and remove or request
the immediate removal of the Exhibitor and its property from the site.
No application will be processed without all the necessary documentation and information being
forwarded before closing date, Wednesday 31st May 2017.
SUBMISSION OF APPLICATION FORM DOES NOT GUARANTEE ALLOCATION OF SPACE